In the case a member is confirmed by the organising committee to participate in the InSpace 2023, but for any reason, that person is unable to participate in the event, there is the option of cancelling the participation. In order to do so, the member will have to send an email to the organising committee (team@euroaviaforlibologna.eu) stating the reason for the cancellation and the participation fee will be partially/fully paid, based on the following criteria:
| Period of cancellation | INSPACE cancellation fee to be paid |
|---|---|
| Before the 08/08/2023 at 17:59 UTC | 0% |
| 08/08/2023 at 18:00 UTC – 22/08/2023 at 17:59 UTC | 25% (25 €) |
| 22/08/2023 at 18:00 UTC – 05/09/2023 at 17:59 UTC | 50% (50 €) |
| From 05/09/2023 at 18:00 UTC | 100% (100 €) |
If the member cancels the participation, the respective Local Group is responsible for transferring the cancellation fee to the event organisers, under the condition that the place cannot be filled by someone else on the waiting list.
Participants on the waiting list that are admitted due to cancellation will have the possibility to cancel within one (1) week from receiving the acceptance email without paying a cancellation fee.
After this week, the cancellation fee will be according to the periods listed above.